Services

See order form for pricing

Seller File Services SOS will:

• Request seller ID in advance to avoid last-minute non-matching names/initials
• Send the seller a letter introducing SOS, letting them know we are involved in their settlement. This includes a checklist of things to do for utilities, auto pay stops, paperwork to have at closing, and other FAQ’s.
• Send the seller a form to return to us with the necessary authorizations (payoffs, etc).
• Advise the buyer’s agent that we are involved and obtain title company information.
• Complete the application for the township U&O, L&I, C/O or other resale permit, if applicable. (These can take a few days to get all the information, but we get on top of them immediately.)
  • We complete the application.
  • We send the seller detailed directions.
  • We follow up with the seller to be sure they complied and check in for the final permit.
  • We do not schedule, meet inspectors, or stay on top of repair needs.
• Immediately order the 3407/5407 packages, if applicable.  In order to be efficient, as well as agreement of sale compliant, we have resale packages with 3407 or 5407 delivered to you (most are electronic). You then provide the buyer or buyer’s agent with a PAR receipt of documents addendum.
• Order all title company required certifications:
• Tax
• Trash
• Water
• Sewer
• Electric (when the entity can lien, NOT PECO)
• Request any finals for lienable items.
• We order tax claims on all files as we find that it reduces last-minute challenges.
• Request new tax bills when tax season comes.
• Order seller’s mortgage loan payoffs.
• Prepare a title clerk information/reimbursement sheet.
• Send the full closing documents package to the title company and agent
• Obtain a status letter from the Community Management office, if applicable, for a PUD.
• Request deed packages for the seller, if applicable.
• Request and review title search. Address any concerns to clear title requirements. Scenarios we will clear:
  • Submit POA for approval.
  • Obtain trust agreements.
  • Clear estate conditions.
  • Confirm a plan for inheritance taxes.
  • Clear divorce conditions.
  • Verify spousal waiver plan.
  • Clear $1 deed conditions.
  • Advise seller of LLC doc needs.
  • Obtain prior policy for LOI letters for old title issues.
• Unsatisfied mortgages that require the filing of a LENDER OR FDIC LOAN SATISFACTION PIECE involving extensive research and commitment will necessitate the seller to elect one of three options. We will advise you and the seller if a new plan is needed and mutually determine the next course of action. (We do give our best effort to this process before requiring one of these additional resources!)
  • Seller can retain a third-party company (i.e.,…PROP LOGIX, GOREQUIRE.com (lengthy and additional
    costs). Currently, the cost is about $300 time frame is about 45 days.
  • Hire an attorney.
• Order Domestics and Patriots when the title company has not done so. Send securely to title company.
• Remain available for any questions throughout the entire process.

Important!

Ideally, to discuss at the time of listing;

• SELLER – FHA MORTGAGE. Sellers with FHA mortgages MUST have payoff funds in lender’s hands on the first of the month or pay 1 full month of interest.
• SELLER – LINE OF CREDIT – Sellers with a zero balance line of credit must NOT close the account until we order a payoff showing zero due! Honestly, whenever avoidable, no mortgage should be closed and paid off until we can get a zero-balance letter. It complicates things.
• SELLER – PRIOR $1 DEED TRANSFERS – When a property is transferred for $1 (i.e., divorce, estates, refinances…) we see title company requests for supporting docs that things like property settlement agreements were honored, inheritance taxes were paid etc….

Remember…

• LISTING AGENT – Remember to submit your escrow deposit check request.
• LISTING AGENT – Check Alta carefully for reimbursements to SOS – make sure they are listed, please. We do NOT review Alta’s or HUDS.

General Seller Thoughts…

Anytime we can get our seller authorization paperwork back with the new order, it helps. We will send this form to sellers with a checklist to prepare for settlement as well, but if we have it back when we open a file, it makes our job so much smoother. And, it’s a good way to let the sellers know they will be hearing from us.

We always need seller socials for Domestic Relations, and sellers may call those into us if they prefer.

We always need marital status for the title company; the title company will ask us to confirm.

Knowing the seller’s water and sewer service when we open a file is a bonus! A blank copy is attached. Thank you.

Call (215) 283-0304 or contact us for custom pricing to meet your needs.